When No Monkeys Show Up: Why Creating Critique Group Bylaws Is Vital for Success

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Happy Monday, Everyone! I hope you all enjoyed your weekend, and if you worked, I hope that at least you weren’t bored out of your brain. Part of what I did this weekend was chat with some new friends about creative endeavors. Turns out we’re all writers!

This led to offers and agreements to read each others’ works, which got me thinking about my previous experiences with beta reading, specifically participating in critique groups.

While critique groups can foster a highly beneficial, symbiotic relationship, they can also be detrimental. It all depends on who’s in the group and how the group operates. But how can anyone know what a group’s expectations are, if there’s no document outlining the rules—well, more like strongly encouraged guidelines?

When I joined my first critique group, I knew that we were to turn in at the most ten double-spaced pages a month and that we had to attend most monthly group meetings. However, that’s where the rules ended, and it was all too soon that I wished there were more obligations. The meetings turned into social hours, and it wasn’t long before people were showing up late or not at all. One day, via a Facebook message, the group leader abruptly announced that the group was going to be online only and people could turn in work if they felt like it.

That was over a year ago. No one has turned in a single word.

My current writing group is very different. I founded it, and the group encompasses some individuals from my graduate writing program. The group’s name is “The Writers’ Syndicate” and we have bylaws. These rules state the group’s purpose, membership requirements and expectations, meeting scheduling, preparation, and structure, the addition of new members, and events/retreats.

While the final document can come across as strict, we’re a fun-loving group of serious writers, and because we all understand how easy it is to let writing fall to the side—everyone has other obligations, like full-time jobs, family and friends, etc.—we wanted to have rules firmly in place.

I’ve included my group’s bylaws below, if you’d like to use them as a reference for creating your group’s bylaws. Take a look!

The Writers’ Syndicate Bylaws

Purpose

The Writers’ Syndicate was created to aid in developing writers’ work through honest and rigorous feedback; to encourage and help writers to submit their work for publication; and to provide a supportive and encouraging environment and network. The critique group is based on the workshop style.

Membership Requirements

  • Members are fiction writers, either working on novels and/or short stories.
  • Members are serious about their craft.
  • Members are ultimately pursuing publication.
  • Members are able to receive criticism of their work, and are able to provide detailed and helpful criticism of other members’ writing.
  • Members are able to consistently attend meetings.

Note: Non-active members may remain a part of the group. However, their non-active status may last no longer than three months. After three months, their membership will come under review, to be decided if the member must become active to remain in the group, or due to circumstances can remain non-active.

Non-active members will not submit any work to be critiqued; they will not critique any other members’ work.

Meeting Scheduling

  • The Writers’ Syndicate meets one evening biweekly, from 6:00 pm to approximately 8:00 pm.
  • Meeting locations will be set to accommodate all members, and will be agreed upon by all members.

Meeting Preparation 

  • Two to three members’ submissions will be critiqued at each meeting.
  • Submissions will be no more than 25 pages apiece. (There will be a one or two page leniency to reach a chapter or story ending.)
  • Submissions for meetings will be sent out at least one week prior to the scheduled meeting.

Meeting Structure

  • The first 15-20 minutes having snacks/dinner, talking freely, and sharing any interesting and helpful writing tips or resources, books, or links discovered.
  • All members will participate in a verbal critique. Verbal critique times will be divided evenly between all works submitted at the current meeting.
  • The member whose work is being critiqued cannot speak during the critique. The member will have time after the critique to address any questions or concerns.
  • Each member will supply a written critique for each piece submitted at the meeting.

Member Expectations 

  • Members should strive to submit work and provide written critiques when appropriate, and to attend all meetings. Advance notification must be given when a member cannot meet the following expectations.
  • Members must be supportive and respectful of other members.

Addition of New Members

  • Active members may introduce potential new members to the group. But the group must unanimously agree on the new member, and the new member must meet all membership requirements.
  • Prospective new members must submit a writing sample to the group, and attend a critique meeting once each member has reviewed the writing sample prior to the prospective new members acceptance into the group.

Events/Retreats: 

  • Holidays: Members can bring holiday related treats to the meeting that takes place closest to a holiday.
  • Writing Conferences/Readings: Members are encouraged to attend at least one writing conference and/or reading during the year.
  • Annual group getaway: Attendance is encouraged, but not required. Members will plan a trip together, and the trip will focus on group bonding.

Note: Non-members may attend the annual getaway, as long as members are given advance notice.

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What do you think? Have you had a positive or negative experience with critique groups? Share in the comments section! I’d love to hear from you.

(Photo courtesy of Sally T. Buck.)

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